Do You Manage Company Assets? Gain Convenience, Time, and Peace of Mind!

Implementing a comprehensive AMS OPTIest® solution in your company—in the form of a system, devices, and durable asset tagging methods—allows you to automate the process.

Traditional fixed assets and equipment inventory is an extremely time-consuming process and carries a high risk of errors. Accounting staff are expected to be both fast and accurate when reconciling inventory data, comparing it with records, and preparing final inventory documentation. The solution to these challenges is a dedicated IT system for electronic recording and inventory management of company assets. Optidata Sp. z o.o. introduced the innovative AMS OPTIest® software to the market as early as 2002, which was later officially recommended in Minister of Finance Communication No. 2 dated July 20, 2016.

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The communication presents best practices and guidelines to ensure a proper and efficient inventory process through physical stocktaking. Special attention is given to the benefits of IT support in this process and the use of the latest technologies and devices for accurate identification of company assets:
“IT support for inventorying stock through physical stocktaking accelerates the process and reduces the risk of errors.” (point 69)

The IT support referred to in the communication involves:

• Electronic completion of inventory documentation,
• Use of specialized software designed for conducting physical stocktaking,
• Conducting stocktaking using mobile devices with dedicated software.

Proper organization, as well as a correct and efficient stocktaking process—as further stated in the Communication—primarily affects the reliability of the results, reduces the time and cost intensity of the inventory, and minimizes disruptions to the company’s operations during the stocktaking.

Implementing a comprehensive AMS OPTIest® solution in the company—in the form of a system, devices, and methods of durable asset tagging—allows for automation of the process.

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Key functionalities of the AMS OPTIest® system:

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• Management of fixed assets,
• Controlling the full lifecycle of asset elements,
• Displaying shortages for a given inventory area directly on the device screen,
• Preparation of durable labels with prints that uniquely identify or link assets to records,
• Automatic generation of inventory sheets (partial and final) by the system,
• Loading documents/instructions/inventory regulations from disk,
• Supplementing detailed asset information during stocktaking, e.g., serial number, technical condition, photographic documentation,
• Automatic generation of a work schedule by the system, allowing supervision of proper inventory progress,
• Real-time online synchronization—the person reconciling the inventory can immediately see data just entered by the stocktaking team,
• Use of a mobile application installable on any Android device, increasing comfort and work efficiency,
• Electronic signing of documents (helpful for asset inventory in a home office environment).

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